The Benefits of Implementing a Health & Safety Management System

health & safety management

Health & safety management focuses on the entire health & safety environment within an organization. The purpose is to minimize risks to identify priorities and establish plans for eliminating potential hazards. The organization must measure, track and evaluate health and safety performance annually to identify where and when improvement is required. Organizations must have in place a process for systematically addressing safety problems. It is essential that everyone in an organization understand the importance of the different components of the program and be able to work together effectively to ensure that all of them work to support a common purpose.

Health and Safety Management

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Health & safety management requires continual assessment and evaluation to stay on top of changes to the regulatory framework. It is not enough for an organization to establish a program once; continuous improvement requires periodic review and evaluation of the system to identify any new trends that may arise and the effect these changes could have on the organization. Ongoing assessments help an organization determine any gaps that exist in its system and identify areas for additional study or action. Periodically each year organizations conduct an employee health & safety survey to get an understanding of what current and future health & safety issues are currently impacting employees. These surveys also help to improve the training of management and employee staff.

There are two main components of a safety management system; the workplace and the protective environment. The workplace is the place of work for every employee. It is critical to identify any hazards employees may be exposed to in the workplace. A thorough risk assessment should be conducted before any changes are made to the workplace to minimize these risks. Every employee should be provided with a written manual and proper procedures to abide by when performing their job duties.

The first step in hazard identification is defining the hazards. An example of this would be a fire extinguisher placed in a construction site that has no warning sign or fire exit signs. This would then require further investigation to ensure that there are no other similar situations existing. Employees must continually undergo hazard identification training to ensure that they are aware of any potential hazards in the workplace.

A safety management solution enables companies to proactively and effectively manage all incidents that occur in the workplace. It provides a structured approach to eliminating risks and improving safety at all levels of the organization. A complete incident report is generated after each occurrence. Based on this report, corrective actions can be implemented and/or new policies may be put in place to manage and control the occurrence of hazards. For example, an incident that occurred at a low level might require a review of the fire alarm systems, training of the employees on its use and any precautionary measures taken to minimise the risk of a fire occurring. Other steps to be taken may include a review of the chemical management policy to identify any gaps in the protection of chemicals.

A proven method focuses on prevention. A proven method addresses prevention as opposed to response. Therefore, if a health & safety issue occurs, the best thing to do is address it as early as possible. This will minimise the chance of serious injury or death occurring due to lack of action. Health & safety management systems integrate with policies to ensure that work related health and safety is always the first priority for an organization.

The health & safety management system can be used by employers to monitor their employees and provide reporting that is up to date and accurate. Employers can access and download reports easily via secure online portals from any location. An organized and a reliable health & safety management system is a proven method of managing health and safety at the workplace.

End Note

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The benefits of implementing a safety management system are extensive. It improves the productivity of your employees, reduces injuries, costs and saves money in the long run. Employers that have not yet adopted a safety policy are losing out on opportunities to save money and cut operating expenses, while also ensuring that their workplaces remain safe.

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